The Coordinator, Payroll is responsible for administering payroll across all offices (Toronto, Calgary, Montreal, Halifax, and New York), ensuring compliance with legislative, regulatory, and internal requirements.

• Act as subject matter expert and respond to general questions related to payroll.
• Process full cycle biweekly, monthly, and quarterly payrolls across multiple jurisdictions (Canada & U.S.) (e.g., changes relating to new hires, terminations, salary increases, leave of absences, promotions, and transfers, etc.).
• Audit biweekly, monthly and quarterly payrolls.
• Balance and remit statutory withholdings, contributions to retirement plans, HSA, United Way, and wage attachments/garnishments.
• Prepare payroll journal entries and reconcile related general ledger accounts.
• Issue ROEs to Service Canada.
• Reconcile and produce year end tax slips (e.g., T4s and W2s).
• Work with Manager to identify any current inefficiencies, best practices and make recommendations for improvements.
• Develop and run payroll reports utilizing UKG Pro and BI.
• Research and monitor legislative changes that impact payroll, and update processes to ensure compliance.
• Participate in internal and external payroll audits.
• Provide backup support to team members during high peak times (vacation and absences).
• Participate in projects and initiatives as required.

• Exceptional attention to detail, efficient and organized.
• National Payroll Institute (NPI) PCP designation or other equivalent designation.
• 2 years of payroll administration experience.
• Experience with UKG Pro is an asset.
• Proficient in MS Office product suite.
• Strong client service orientation combined with the ability to manage multiple needs at the same time.
• Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
• Strong time management skills to effectively prioritize and meet deadlines with minimal supervision.
• A proactive, self-starter with exceptional attention to detail.
• Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
• Sound judgment including the ability to deal with confidential information with utmost discretion.
• A flexible and positive attitude.
• Bilingual (French/English) is an asset.