The Legal Assistant is responsible for providing administrative and document-related support to principals.

• Prepare draft pleadings, court documents, memoranda and routine correspondence. Revise standard and complex legal documents and correspondence as instructed.
• Troubleshoot and repair problems with corrupt and/or converted documents.
• Prepare transcription of written or recorded documents.
• Compile documents such as Motion Records, Affidavit of Documents, Factums, and Appeal Book.
• Arrange for service and filing of documents with the court.
• Enter dockets, prepare monthly accounts and expense reports for review and approval.
• Organize and maintain client filing system (both paper and electronic) and ensure records are up to date in the firm’s document management system.
• Maintain and update calendar and contact information. Arrange flight schedules and travel itineraries as requested.
• Other administrative responsibilities as required including greeting clients, answering incoming calls, photocopying, scanning, collecting and sorting mail, binding documents, cheque requisitions, and assisting with boardroom set up.

Qualifications

• Legal secretary/assistant certificate/diploma or paralegal designation.
• Minimum 5 years previous experience as a litigation legal assistant.
• Experience with class action and civil cases required.
• Excellent knowledge of the Rules of Civil Procedure, as well as with procedures in various courts.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience working in a document management system.
• Suitable candidates are bilingual in French and English in order to communicate with clients, many of whom are located outside of Quebec

Core Competencies

• Strong client service orientation combined with the ability to manage multiple client needs at the same time.
• Excellent communication (verbal and written with bilingual proficiency) and interpersonal skills.
• Exceptional attention to detail, efficient and organized. Proactive and takes initiative.
• Ability to work well independently and collaboratively within a team environment.
• Ability to work under pressure.
• Flexibility to occasionally work overtime.

This position is part of our hybrid work model with 4 days in the office per week. As part of our onboarding, new hires are required to be in the office more often for the first few months of employment to ensure they receive the requisite cross training.